Audio/Visual Services & Equipment
The Wisconsin Union offers a wide range of audio/visual and presentation equipment for use at events at Memorial Union & Union South.
Event equipment can be reserved through your Campus Event Services event planner as soon as your event is scheduled. Our friendly team of event and building managers are available to assist you with your rented equipment use or answer any questions on the day of your event.
You may bring in your own equipment, but we do not provide technology support for non-Wisconsin Union equipment.
Meeting Room Equipment & Services Pricing
| A/V PROJECTION PACKAGES | Registered Student Organizations (RSO) | UW Depts, Gov/State & Union Members | External (Invited, Sponsored, Corporate) |
|---|
Large Banquet Hall
Includes data projector, screen, audio, projector cart, extension cord, power strip and A/V support
| $0.00 | $175.00 | $290.00 |
Marquee Theater
Includes the use of the built-in HD video projector as well as one microphone. The package may also be accompanied by a staff projectionist, available at an hourly rate | $100.00 | $150.00 | $200.00 |
All Other Meeting Rooms
Includes data projector, screen, audio, projector cart, extension cord, power strip and A/V support
| $0.00 | $110.00 | $240.00 |
Screen & Support
Includes screen, projector cart and A/V support
| $0.00 | $40 | $50.00 |
BluRay DVD Player
Must be sourced in addition to an AV package (e.g. projection package or 70'' TV) | $5.00 | $20.00 | $30.00 |
70'' LCD TV
Flat screen TV on a rolling cart | $25.00 | $80.00 | $135.00 |
| AUDIO PACKAGES | Registered Student Organizations (RSO) | UW Depts, Gov/State & Union Members | External (Invited, Sponsored, Corporate) |
|---|
Handheld Microphone (corded)
First one, includes cord
| $0.00 | $0.00 | $0.00 |
Handheld Microphone (corded)
Each additional, includes cord
| $5.00 | $20.00 | $25.00 |
Handheld Microphone (wireless)
Choice of handheld or lapel
| $10.00 | $45.00 | $70.00 |
Amplification of audio equipment
Provides a 3.5 mm aux connection for an audio device (phone, laptop, tablet, etc.) to be amplified over the room audio system. 80 decibel limit. Device must have a headphone jack. Charged per device.
| $0.00 | $15.00 | $25.00 |
Press Box
"Mult Box"
| $10.00 | $40.00 | $50.00 |
In Room Music
available in Varsity Hall only
| $0.00 | $15.00 | $20.00 |
USB Audio Interface
Audio Interface used to connect an audio source to a laptop (ex: audio output from a meeting room to a laptop for a hybrid meeting)
| $0.00 | $20.00 | $40.00 |
| COMPUTER/DATA/PHONES | Registered Student Organizations (RSO) | UW Depts, Gov/State & Union Members | External (Invited, Sponsored, Corporate) |
|---|
Laptop Computer
| $30.00 | $80.00 | $110.00 |
Slide Advancer
$50.00 fee if not returned | $5.00 | $10.00 | $15.00 |
USB Audio Interface
Audio interface used to connect an audio source to a laptop (ex: audio output from a meeting room to a laptop for a hybrid meeting) | $0.00 | $10.00 | $20.00 |
Webcam (Standard)
An external camera similar in capability to a built-in laptop camera, but with additional mobility | $0.00 | $0.00 | $0.00 |
Webcam (Advanced)
An external camera with higher image quality and a wider angle than a laptop camera | $10.00 | $20.00 | $40.00 |
Networked Internet Connection
| $5.00 | $10.00 | $20.00 |
| PIANOS | Registered Student Organizations (RSO) | UW Depts, Gov/State & Union Members | External (Invited, Sponsored, Corporate) |
|---|
Baby Grand Piano
Available in limited rooms only
| $40.00 | $100.00 | $150.00 |
| Electric Piano | $0.00 | $50.00 | $60.00 |
Upright Piano
| $0.00 | $60.00 | $85.00 |
Piano Tuning
Pending availability of piano tuning service
| $175.00 | $175.00 | $175.00 |
Grand Piano Moving Fee
Fee for relocating the Grand Piano to a different space. Locations are limited and require approval.
| $50.00 | $50.00 | $50.00 |
| SOUND SYSTEMS | Registered Student Organizations (RSO) | UW Depts, Gov/State & Union Members | External (Invited, Sponsored, Corporate) |
|---|
Portable Sound System
Specialized Event Support labor rates are additional
| $85.00 | $250.00 | $330.00 |
Powered Speaker
| $15.00 | $50.00 | $75.00 |
Stage Sound System
Specialized Event Support labor rates are additional. For Rathskellar, Terrace, and Sett only. | $100.00 | $300.00 | $400.00 |
| LIGHTING | Registered Student Organizations (RSO) | UW Depts, Gov/State & Union Members | External (Invited, Sponsored, Corporate) |
|---|
Stage Wash
Specialized Event Support labor costs are additional
| $30.00 | $85.00 | $110 |
Banquet Hall Theatrical Lighting – Basic
Up to six theatrical lighting fixtures. Specialized Event Support labor costs are additional
| $75.00 | $225.00 | $300.00 |
Banquet Hall Theatrical Lighting – Advanced
Up to 12 theatrical lighting fixtures. Specialized Event Support labor costs are additional
| $110.00 | $330.00 | $440.00 |
DJ Lights
Specialized Event Support labor costs are additional
| $25.00 | $65.00 | $85.00 |
Gobo
Standard or user-provided size b steel or glass gobos
| $25.00 | $75.00 | $100.00 |
Gobo
Custom – requires 3 weeks’ notice to order
| $75.00 | $150.00 | $200.00 |
Uplighting – Basic
Up to six uplights
| $65.00 | $190.00 | $250.00 |
Uplighting – Elegant
Up to twelve uplights
| $100.00 | $300.00 | $400.00 |
Stage Lighting System
Specialized Event Support labor rates are additional. For Rathskellar, Terrace, and Sett only. | $100.00 | $300.00 | $400.00 |
| MISCELLANEOUS EQUIPMENT & SERVICES | Registered Student Organizations (RSO) | UW Depts, Gov/State & Union Members | External (Invited, Sponsored, Corporate Member) |
|---|
| Confidence Monitor | $0.00 | $15.00 | $30.00 |
Banner Hanging Fee
| $25.00 | $75.00 | $100.00 |
Extension Cord
| $0.00 | $3.00 | $5.00 |
Laser Pointer- Green
(high-powered)
| $5.00 | $10.00 | $15.00 |
Power Strip
| $0.00 | $3.00 | $5.00 |
| Karaoke Machine | $25.00 | $30.00 | $50.00 |
Security Core/Lock
Per door, one time fee- NOT daily
| $25.00 | $55.00 | $75.00 |
Stage Sections
6’X 8’, 18” or 24” high, includes stage skirting
| $10.00 | $30.00 | $40.00 |
Stage Ramp
(limited inventory) | $0.00 | $0.00 | $0.00 |
Pipe & Drape
(per 10 foot section)
| $10.00 | $40.00 | $50.00 |
| Cocktail Table | $0.00 | $0.00 | $0.00 |
| High Chair (Child's Seat) | $0.00 | $0.00 | $0.00 |
| Coat Rack | $0.00 | $0.00 | $0.00 |
| Lectern | $0.00 | $0.00 | $0.00 |
| Stanchion | $0.00 | $0.00 | $0.00 |
| MISCELLANEOUS EQUIPMENT & SERVICES | Registered Student Organizations (RSO) | UW Depts, Gov/State & Union Members | External (Invited, Sponsored, Corporate Member) |
|---|
| Confidence Monitor | $0.00 | $15.00 | $30.00 |
Banner Hanging Fee
| $25.00 | $75.00 | $100.00 |
Extension Cord
| $0.00 | $3.00 | $5.00 |
Laser Pointer- Green
(high-powered)
| $5.00 | $10.00 | $15.00 |
Power Strip
| $0.00 | $3.00 | $5.00 |
| Karaoke Machine | $25.00 | $30.00 | $50.00 |
Security Core/Lock
Per door, one time fee- NOT daily
| $25.00 | $55.00 | $75.00 |
Stage Sections
6’X 8’, 18” or 24” high, includes stage skirting
| $10.00 | $30.00 | $40.00 |
Stage Ramp
(limited inventory) | $0.00 | $0.00 | $0.00 |
Pipe & Drape
(per 10 foot section)
| $10.00 | $40.00 | $50.00 |
| Cocktail Table | $0.00 | $0.00 | $0.00 |
| High Chair (Child's Seat) | $0.00 | $0.00 | $0.00 |
| Coat Rack | $0.00 | $0.00 | $0.00 |
| Lectern | $0.00 | $0.00 | $0.00 |
| Stanchion | $0.00 | $0.00 | $0.00 |
| TABLECLOTHS and OVERLAYS | Registered Student Organizations (RSO) | UW Depts, Gov/State & Union Members | External (Invited, Sponsored, Corporate) |
|---|
White Tablecloth
| $5.00 | $5.00 | $5.00 |
Black Overlay- First
| $0.00 | $0.00 | $0.00 |
Black Overlay- Each additional
| $10.00 | $15.00 | $20.00 |
| LABOR CHARGES | Registered Student Organizations (RSO) | UW Depts, Gov/State & Union Members | External (Invited, Sponsored, Corporate) |
|---|
Standard Event Support
Per Person, per hour | $21.00 | $30.00 | $40.00 |
Specialized Event Support
Per Person, per hour | $26.00 | $40.00 | $60.00 |
Security Guard
Per person, per hour, 4 hour minimum per guard. Price range based on event needs.
| $24.27 - $33.97 | $24.27 - $33.97 | $24.27 - $33.97 |
Police
Per officer, per hour, 2 officers minimum
| $60.00 | $60.00 | $60.00 |
Early Open/ Late Close Fee (per hour)
| $50.00 | $50.00 | $50.00 |
| Marquee Projectionist (per hour) | $26.00 | $40.00 | $60.00 |
| Off-Premise Equipment Deliveries | Registered Student Organizations (RSO) | UW Depts, Gov/State & Union Members | External (Invited, Sponsored, Corporate) |
|---|
Off Premise Poster Board Delivery Equipment minimum is $400 + Delivery Fee Delivery Fee: 1/3 the cost of the equipment. Total Minimum: $533 Any damaged or lost poster board will result in a $500 replacement fee. | $55.00 | $55.00 | $55.00 |
Off Premise Equipment Deliveries Equipment minimum is $300 + Delivery Fee Delivery Fee: 1/3 the cost of the equipment. Total Minimum: $400 | Dependent on Equipment | Dependent on Equipment | Dependent on Equipment |
A/V Order Placement Notes:
- Requests must be submitted within 10 business days of event. We can accept requests past the 10-day pre-event window, but we do not guarantee services and you may incur additional costs.
- Basic A/V support includes up to one hour of set up, troubleshooting, assistance and customer instruction. It does not include a dedicated A/V technician for the duration of your event.
- For Sound & Light Technician labor, there is a minimum of one hour set & one hour strike. The Union reserves the right to set minimum staffing levels required for all events and any labor depends on availability of staff technicians to operate equipment.