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Audio Visual Technology

Audio/Visual Services & Equipment

The Wisconsin Union offers a wide range of audio/visual and presentation equipment for use at events at Memorial Union & Union South. 

Event equipment can be reserved through your Campus Event Services event planner as soon as your event is scheduled. Our friendly team of event and building managers are available to assist you with your rented equipment use or answer any questions on the day of your event. 

You may bring in your own equipment, but we do not provide technology support for non-Wisconsin Union equipment.

Meeting Room Equipment & Services Pricing

  • A/V PROJECTION PACKAGES

    		 Registered Student Organizations (RSO) UW Depts, Gov/State & Union Members Sponsored & Corporate Members
    Large Banquet Hall 
    Includes data projector, screen, audio, projector cart, extension cord, power strip and A/V support

    		 $0.00 $165.00 $275.00
    Marquee Theater
    Includes the use of the built-in HD video projector as well as one microphone. The package may also be accompanied by a staff projectionist, available at an hourly rate    		 $100.00 $150.00 $200.00
    All Other Meeting Rooms
    Includes data projector, screen, audio, projector cart, extension cord, power strip and A/V support

    		 $0.00 $100.00 $225.00
    Screen & Support
    Includes screen, projector cart and A/V support

    		 $0.00 $40 $50.00
    BluRay DVD Player
    Must be sourced in addition to an AV package (e.g. projection package or 70'' TV)    		 $5.00 $20.00 $30.00
    70'' LCD TV
    Flat screen TV on a rolling cart    		 $25.00 $75.00 $125.00
  • AUDIO PACKAGES Registered Student Organizations (RSO) UW Depts, Gov/State & Union Members Sponsored & Corporate Members
    Handheld Microphone (corded)
    First one, includes cord

    		 $0.00 $0.00 $0.00
    Handheld Microphone (corded)
    Each additional, includes cord

    		 $5.00 $15.00 $20.00
    Handheld Microphone (wireless)
    Choice of handheld or lapel

    		 $10.00 $40.00 $65.00
    Amplification of audio equipment
    Provides a 3.5 mm aux connection for an audio device (phone, laptop, tablet, etc.) to be amplified over the room audio system. 80 decibel limit. Device must have a headphone jack. Charged per device. 

    		 $0.00 $15.00 $25.00
    Press Box
    "Mult Box"

    		 $10.00 $40.00 $50.00
    In Room Music
    available in Varsity Hall only
    		 $0.00 $10.00 $15.00
    USB Audio Interface
    Audio Interface used to connect an audio source to a laptop (ex: audio output from a meeting room to a laptop for a hybrid meeting)
    		 $0.00 $10.00 $20.00
  • COMPUTER/DATA/PHONES

    		 Registered Student Organizations (RSO) UW Depts, Gov/State & Union Members Sponsored & Corporate Members

    Laptop Computer

    		 $25.00 $75.00 $100.00
    Slide Advancer
    $50.00 fee if not returned    		 $5.00 $10.00 $15.00
    Speaker Phone
    does not include phone line

    		 $10.00 $25.00 $35.00
    Phone Line
    per line per day

    		 $10.00 $35.00 $45.00
    USB Audio Interface
    Audio interface used to connect an audio source to a laptop (ex: audio output from a meeting room to a laptop for a hybrid meeting)    		  $0.00  $10.00 $20.00

    Webcam (Standard)
    An external camera similar in capability to a built-in laptop camera, but with additional mobility

    		 $0.00 $0.00 $0.00

    Webcam (Advanced)
    An external camera with higher image quality and a wider angle than a laptop camera

    		 $5.00 $15.00 $20.00

    Networked Internet Connection

    		 $5.00 $10.00 $15.00
  • PIANOS Registered Student Organizations (RSO) UW Depts, Gov/State & Union Members Sponsored & Corporate Members
    Baby Grand Piano
    Available in limited rooms only

    		 $25.00 $75.00 $100.00
    Upright Piano

    		 $0.00 $55.00 $75.00
    Piano Tuning
    Pending availability of piano tuning service 
    		 $150.00 $150.00 $150.00
    Grand Piano Moving Fee
    Fee for relocating the Grand Piano to a different space. Locations are limited and require approval. 

    		 $10.00 $40.00 $50.00
  • SOUND SYSTEMS Registered Student Organizations (RSO) UW Depts, Gov/State & Union Members Sponsored & Corporate Members
    Portable Sound System
    Specialized Event Support labor rates are additional

    		 $85.00 $250.00 $330.00
    Powered Speaker
    		 $10.00 $40.00 $50.00

    Stage Sound System
    Specialized Event Support labor rates are additional. For Rathskellar, Terrace, and Sett only. 

    		 $100.00 $300.00 $400.00
  • LIGHTING Registered Student Organizations (RSO) UW Depts, Gov/State & Union Members Sponsored & Corporate Members
    Stage Wash
    Specialized Event Support labor costs are additional

    		 $30.00 $85.00 $110
    Banquet Hall Theatrical Lighting – Basic
    Up to six theatrical lighting fixtures. Specialized Event Support labor costs are additional

    		 $75.00 $225.00 $300.00
    Banquet Hall Theatrical Lighting – Advanced
    Up to 12 theatrical lighting fixtures. Specialized Event Support labor costs are additional

    		 $110.00 $330.00 $440.00
    DJ Lights
    Specialized Event Support labor costs are additional

    		 $25.00 $65.00 $85.00
    Gobo
    Standard or user-provided size b steel or glass gobos

    		 $25.00 $75.00 $100.00
    Gobo
    Custom – requires 3 weeks’ notice to order

    		 $75.00 $150.00 $200.00
    Uplighting – Basic
    Up to six uplights

    		 $65.00 $190.00 $250.00
    Uplighting – Elegant
    Up to twelve uplights

    		 $100.00 $300.00 $400.00
    Stage Lighting System
    Specialized Event Support labor rates are additional. For Rathskellar, Terrace, and Sett only.     		 $100.00 $300.00 $400.00
  • MISCELLANEOUS EQUIPMENT & SERVICES Registered Student Organizations (RSO) UW Depts, Gov/State & Union Members Sponsored & Corporate Members
    Banner Hanging Fee

    		 $25.00 $75.00 $100.00
    Extension Cord

    		 $0.00 $3.00 $5.00
    Laser Pointer- Green
    (high-powered)

    		 $5.00 $10.00 $15.00
    Power Strip

    		 $0.00 $3.00 $5.00
    Security Core/Lock
    Per door, one time fee- NOT daily

    		 $25.00 $55.00 $75.00
    Stage Sections
    6’X 8’, 18” or 24” high, includes stage skirting

    		 $10.00 $30.00 $40.00
    Stage Ramp
    (limited inventory)     		 $0.00 $0.00 $0.00
    Pipe & Drape
    (per 10 foot section)

    		 $10.00 $40.00 $50.00
    Cocktail Table $0.00 $0.00 $0.00
    High Chair (Child's Seat) $0.00 $0.00 $0.00
    Coat Rack $0.00 $0.00 $0.00
    Lectern $0.00 $0.00 $0.00
    Stanchion $0.00 $0.00 $0.00
  • DISPLAY AIDS Registered Student Organizations (RSO) UW Depts, Gov/State & Union Members Sponsored & Corporate Members
    Flip Chart
    Includes 1 pad of paper and 2 markers

    		 $5.00 $15.00 $20.00
    Poster/Display Boards
    4’x4’ double-sided

    		 $10.00 $25.00 $35.00
    Whiteboard
    Includes two markers

    		 $2.50 $7.50 $10.00
    Easel

    		 $2.50 $7.50 $10.00
    Stick Stand (directional) $0.00 $0.00 $0.00
  • TABLECLOTHS and OVERLAYS Registered Student Organizations (RSO) UW Depts, Gov/State & Union Members Sponsored & Corporate Members
    White Tablecloth

    		 $5.00 $5.00 $5.00
    Black Overlay- First

    		 $0.00 $0.00 $0.00
    Black Overlay- Each additional

    		 $10.00 $15.00 $20.00
  • LABOR CHARGES Registered Student Organizations (RSO) UW Depts, Gov/State & Union Members Sponsored & Corporate Members
    Standard Event Support
    Per Person, per hour    		 $21.00 $30.00 $40.00
    Specialized Event Support
    Per Person, per hour    		 $26.00 $40.00 $60.00
    Security Guard
    Per person, per hour, 4 hour minimum per guard. Price range based on event needs.

    		 $24.27 - $33.97 $24.27 - $33.97 $24.27 - $33.97
    Police
    Per officer, per hour, 2 officers minimum

    		 $60.00 $60.00 $60.00
    Early Open/ Late Close Fee (per hour)

    		 $50.00 $50.00 $50.00
    Marquee Projectionist  (per hour) $26.00 $40.00 $60.00
  • Off-Premise Equipment Deliveries Registered Student Organizations (RSO) UW Depts, Gov/State & Union Members Sponsored & Corporate Members

    Off Premise Poster Board Delivery

    Equipment minimum is $400 + Delivery Fee

    Delivery Fee: 1/3 the cost of the equipment.

    Total Minimum: $533

     Any damaged or lost poster board will result in a $500 replacement fee.

    		 $55.00 $55.00 $55.00

    Off Premise Equipment Deliveries

    Equipment minimum is $300 + Delivery Fee

    Delivery Fee: 1/3 the cost of the equipment.

    Total Minimum: $400

    Dependent

    on Equipment 

    Dependent

    on Equipment 

     Dependent

    on Equipment

A/V Order Placement Notes:

  1. Requests must be submitted within 10 business days of event. We can accept requests past the 10-day pre-event window, but we do not guarantee services and you may incur additional costs.
  2. Basic A/V support includes up to one hour of set up, troubleshooting, assistance and customer instruction. It does not include a dedicated A/V technician for the duration of your event.
  3. For Sound & Light Technician labor, there is a minimum of one hour set & one hour strike. The Union reserves the right to set minimum staffing levels required for all events and any labor depends on availability of staff technicians to operate equipment.
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